Receivables
Company accounts, aged and invoiced properly
A company's stays go on the company's own account, ready to invoice with the tax shown per reservation.
City ledger
Rolling receivables per company
Select, invoice, record
Select open charges, send an invoice, and record payment with method and reference.
Billed at check-out, not at booking
The stay accrues owing during the stay and becomes a receivable when the guest leaves.
Aging split by billing state
0-30, 31-60, 61-90 and 90+ by company, split between unbilled and invoiced, with collected-in-range. The clock starts at the invoice date once billed, and at the charge date before that.
Purchase order capture
A purchase order or authorization number captured on the booking and printed on the invoice.
On the invoice
A breakdown that always foots to the total
Per-reservation tax breakdown
Invoices carry a tax breakdown per reservation, and it only shows when it still foots to the billed amount.
An edited stay still bills one true total
If a stay was changed after billing, the invoice shows the total on its own rather than a breakdown that no longer matches it.
Agencies are referrals, never billers
An agency sends the guest, the guest still pays through a normal guarantee, and the agency earns commission. An agency can never be picked as the account that pays.
An agency is never billed by mistake
An agency invoiced for a stay it never agreed to pay is a real and costly error, so Cardinal rules it out instead of relying on someone to remember.
Agency commission is tracked and paid, with commission payments recorded against the account. Travel agency commission and OTA commission are two different problems, and the system treats them that way.
Questions
Asked and answered
Can the room go on the company account while the guest pays for their own extras?
Yes. Charges group automatically into lodging, activities and products, and other. Each group can settle on its own method. One reservation, two settlements, one screen.
Do you track OTA commission?
Yes, and it is modelled properly. Who collects the guest's money is a per-channel setting, because it changes everything: a hotel-collect channel invoices you commission monthly, while a merchant-model channel charges the guest, keeps its cut and remits net. Conflating those either chases a guest for money they already paid or zeroes a folio the guest genuinely owes.
What does my accountant get?
A detailed transaction export with tax split by component, an accountant summary, a GST/QST remittance report, a payment reconciliation, and a monthly archive that keeps all four for every completed month. GL codes are configurable and mapped at export.
Next
Read this next
Accounting and tax
Your tax reports in the order your bookkeeper works, built on a ledger where every correction is its own line.
Rooms and reservations
All your lodging reservations as a calendar or a list, each with its colour, its next action and its bill on the same screen.
Reporting and insights
Live insights about your property, each one a click from the screen that deals with it, plus today's numbers and a forecast.
See it running
Follow a full day in Cardinal, screen by screen.
Six real screens from a working property, in the order the day happens. Open it now and go at your own pace.