Activities
All your activity reservations, as a calendar or a list
Canoe rentals, a guided hike at nine, a kayak by the hour. Each booking shows its places, a colour for where the payment stands and the next thing to do. A hotel guest's activity goes on their room bill, and a walk-in gets a folio of their own.
Calendar and list
Every activity booking shows where it stands and what is left to do
Three ways to see the schedule
A calendar, a list, and a per-activity schedule with the day's bookings beside an hourly grid. Each slot shows the places left.
A colour for where the payment stands
Paid or on the room folio, deposit, pay on arrival, unpaid, overdue. Each booking carries its colour on the calendar and in the list, so the desk sees who still owes before the guest arrives.
The next step, in words
Open a booking and it says what is left: Deposit on file - collect remaining $40.00. Pay on arrival - collect $60.00. Charged to the room folio - settles at check-out. Paid in full - no action needed.
Scheduling
Three ways to sell, each with its capacity and price
Choosing how an activity is scheduled also sets how it is charged. That choice is the whole setup.
| Model | Price is | Capped by | Example |
|---|---|---|---|
| Inventory | price x quantity | units available per day | Canoes, bikes, sites |
| Time slots | price x persons | seats per session | A guided hike at 9 and 2 |
| Hourly | price x hours x resources | resources per hour | A kayak by the hour |
Selling
Activities go on the guest's bill
In-house guests settle at check-out
An activity booked for a guest on property goes on their room folio and is paid at check-out with the rest of the stay.
Walk-ins get their own folio
A numbered folio of their own, and several activities booked in one session share one folio and one settlement.
Only on days the guest is there
Bookings are limited to the guest's stay dates and to check-out time. You cannot sell a 4pm session on a day the guest leaves at 11.
Offered while the room is being chosen
A new reservation runs Dates, Rooms, Activities, Guest, Packages, Guarantee, Confirm. Activities come third: after the guest has picked a room and before they have committed, which is the moment they say yes to the canoe. Only the stay's own days are offered, each with the places left on it.
A package that includes an activity books the seat
Put a guided hike inside a package and selling the package books the hike: the first full day of the stay with room in the session, the arrival day last, because a guest arriving at three cannot make an eight o'clock departure. The booking says which day and session it chose, and the desk moves it in one click.
Attendance is its own record
Arrived and no-show are marked separately from payment. A no-show opens the same choice a cancellation does: keep the charge, waive it or refund it.
The guest service report lists every guest on property per day, their daily services, whole-stay items, that day's activities with times, and prints with a signature column. It is the rooming list and the kitchen sheet in one document.
Questions
Asked and answered
Do you handle activities and rentals?
Yes, as a first-class part of the system rather than an add-on. Three scheduling models cover most of what small properties sell: inventory (canoes, bikes), time slots (a guided hike at 9 and 2), and hourly (a kayak by the hour). Activities booked for an in-house guest go on their room folio and settle at check-out.
How does the kitchen know who eats when?
The guest service report: every guest on property that day, their services, that day's activities with times, and a printable sheet with a signature column.
Can guests book activities online?
Yes, on the same page as the stay.
Next
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